Clicks Group

Are you passionate about people and service excellence? Do you have strong planning and organisational skills? Are you able to multi-task and get things done accurately and quickly? Are you able to work in a high pressured environment? An exciting and challenging opportunity has become available for an Administrative Assistant at the Montague Gardens DC.

Job Purpose:

To ensure effective administrative support to the distribution centre resulting in accurate procurement of services  and compliance to policies and procedures

Job Objectives:

• To be the single point of contact in respect of procurement of goods and services requests from line managers within the DC as well as between accounts payable and the DC
• To manage the distribution centre stationery and packaging usage at all times thus ensuring monthly spend is within budget
• To ensure that petty cash requisitions are authorised, reconciled weekly and that replenishment from HO are requested timeously, maintaining the minimum float at all times
• To resolve supplier queries timeously and source most cost effective quotations for DC expenses thus ensuring consistent cost savings against budget
• To submit the requisitions for the procurement of casual labour for the relevant departments in the DC based on the labour policy
• To reconcile actual supply to order, highlighting to the Finance Manager on over/under supply and to goods receipt all orders that were created on SAP after liaising with the relevant managers
• Reconcile weekly timesheets to invoices including the reconciliation of temporary employment providers provident fund and medical aid contributions for accuracy and completeness
• To ensure all outstanding casual wages invoices from the various service providers are included in the monthly accruals listing by reconciling the general ledger casual wages account
• To ensure accuracy of the monthly invoices from the external service provider including but not limited to:  transport, vehicle rental rate, labour costs, overtime, rate/kilometre
• To adhere to and support statutory health and safety requirements, housekeeping standards and all other internal policies in the admin department to ensure compliance
• To ensure accurate record keeping so that records can be easily retrieved when required