Clicks Group

Administration Clerk

Listing reference: click_018526

Listing status: Under Review

Apply by: 18 November 2024

Position summary

Industry: Wholesale & Retail Trade

Job category: Creditors

Location: Cape Town

Contract: Permanent

EE position: Yes

About our company

Clicks Grou

Introduction

We are looking to recruit an Administration Clerk to work within the Finance department (Accounts Payable). The role will be based at Clicks Head Office in Cape Town and will report to the Supervisor (Finance).

Job description

Job Purpose

To ensure all documents and records pertaining to Accounts Payable are accurately filed and securely stored into the scanning system, storage area and offsite storage supplier; and that these documents are available for retrieval for invoice processing whilst ensuring that Standard Operating Procedures are followed and internal controls are adhered to; identifying and reporting any inefficiencies, risks and deviations.

Job Objectives

To accurately prepare, scan and file all supplier invoices received and ensure documentation can be retrieved for invoice processing, and when requested for audit and query purposes.
To index documents accurately within the required timeframes and ensure that the documentation is retrievable upon request.
To provide detailed accurate and timely feedback for weekly reporting.
To sort mail received from stores on a daily basis.
To label the filing accurately to be stored offsite.
To maintain the filing area in a condition that is aligned to the legislative requirements and Company policies and procedures.
To identify and report errors and discrepancies on invoices which are in conflict with legislative requirements.
To escalate any store or DC discrepancies or non-compliance as these are identified.

Minimum requirements

Education and Experience:

Matric / Grade 12 (essential).
MS Office Suite.
Onbase knowledge advantageous.

Job related knowledge and skills:

Verbal and written communication skills.
Computer literate on MS Outlook.
Legislative requirements pertaining to invoice requirements
Good time management skills.
High work standards.
Ability to follow rules and procedures.
Legislative requirements pertaining to invoice requirements

Essential Competencies:

Delivering Results and Meeting Customer Expectations.
Following Instructions and Procedures.
Coping with Pressures and Setbacks.
Achieving Personal Work Goals and Objectives.