Senior Secretary - Coastal East
Listing reference: click_001222
Listing status: Cancelled
Apply by: 10 November 2020
Position summary
Industry: FMCG & Supply Management
Job category: Admin, Office Support and Services
Location: Pinetown
Contract: Permanent
Remuneration: Market Related
EE position: Yes
About our company
Clicks Group
Introduction
To efficiently execute and coordinate all office administration duties, communication and correspondence with key stakeholders. Ensuring the efficient delivery of any other relevant tasks as and when required, in order to provide the necessary support to the Divisional Executive in a professional and confidential manner.
Job description
- Effectively plan, organise and coordinate the diary, schedules and travel arrangements of the Divisional Executive.
- Execute all arrangements in a manner enabling the efficient functioning of the office including support co-ordination and organization of events.
- Provide general office administration on time and efficiently including the upkeep and maintenance of stationary and office support.
- Provide lines of communication / correspondence with all stakeholders that is effective and professional
- Ensure the safekeeping and confidentiality of all documents as well as development and maintenance of filing system
- Provide excellent customer service at all times through arrangements of meetings, email correspondence and telephonic calls
- To assemble and/or coordinate the preparation of various reports, memoranda, correspondence and various documentation and presentration material of techincal or confidential nature.
- Provide support to line manager as and when required
- To be able to co-ordinate and arrange travel.
Minimum requirements
Qualifications and Experience:
- 5-10 years experience as a senior secretary at Executive level.
- Experience in Office Administration and optimizing techniques.
- Secretarial Diploma or Office Administration/Management qualification.
Skills, Abilities and Job Related Knowledge:
- Advanced computer and MS Office skills, in particular Outlook, Word, Excel and PowerPoint.
- Strong administrative and interpersonal skills
- Strong planning and organising skills, inluding the ability to multi-task, to prioritise workload, work under pressure and manage time effectively.
- Accuracy and attention to detail
- Ability to multi-task, time management and prioritise workload
- Ability to work on own initiative
- Excellent written and verbal communication skills
- Ability to to persuade and handle conflict
- Problem solving skills
- Team player
- Valid Driver's licence
Essential Competencies:
- Planning and Organising
- Delivering Results and Meeting Customer Expectations
- Deciding and Initiating Action
- Following Instructions and Procedures
- Coping with pressures and setbacks
- Achieving Personal Work Goals and Objectives
- Presenting and Communicating Information
- Writing and Reporting
- Working with People