Export Coordinator - UPD Lea Glen
Listing reference: click_025280
Listing status: Online
Apply by: 26 May 2026
Position summary
Industry: Pharmaceutical Sector
Job category: Other: FMCG, Retail, Wholesale and Supply Chain
Location: Roodepoort
Contract: Permanent
EE position: Yes
About our company
Clicks Group
Introduction
We are looking to recruit a permanent Export Coordinator to work for United Pharmaceutical Distributors (UPD). The role will be based in Lea Glen, Roodepoort reporting to the Business Development Exec: Africa.
Job description
Main Purpose of The Job
Responsible for the coordination and administration of export activities, including processing export orders and invoices, managing customs documentation, liaising with freight forwarders and transport providers, and ensuring compliance with international shipping regulations.
Key Performance Areas:
• Coordinate and process export orders, pro forma invoices, and commercial invoices.
• Manage customs documentation and ensure compliance with international shipping regulations.
• Liaise with freight forwarders, clearing agents, courier companies, and transport providers.
• Handle customer queries related to exports, shipments, and customs clearance.
• Track and follow up on export shipments to ensure timely delivery.
• Manage and maintain accurate export records and documentation.
• Coordinate with internal departments (warehouse, dispatch, finance) to facilitate smooth export operations.
• Process payment allocations and freight charges in liaison with the Export Manager.
• Support the backorder and shelf-life/batch ordering processes for distribution principals.
• Ensure all export permits, waybills, and proof-of-delivery documents are managed and filed within required timeframes.
• Respond to internal and external stakeholder communications within agreed turnaround times.
• Ensure all invoices, permits, and documentation are checked for accuracy before submission.
• Manage customs documentation and ensure compliance with international shipping regulations.
• Liaise with freight forwarders, clearing agents, courier companies, and transport providers.
• Handle customer queries related to exports, shipments, and customs clearance.
• Track and follow up on export shipments to ensure timely delivery.
• Manage and maintain accurate export records and documentation.
• Coordinate with internal departments (warehouse, dispatch, finance) to facilitate smooth export operations.
• Process payment allocations and freight charges in liaison with the Export Manager.
• Support the backorder and shelf-life/batch ordering processes for distribution principals.
• Ensure all export permits, waybills, and proof-of-delivery documents are managed and filed within required timeframes.
• Respond to internal and external stakeholder communications within agreed turnaround times.
• Ensure all invoices, permits, and documentation are checked for accuracy before submission.
Skills:
• Proficient in Microsoft Office (Excel, Outlook, Word)
• Proficiency in logistics/ERP systems
• Strong administrative and organisational skills
• Excellent communication and customer service skills
• Strong problem-solving and coordination abilities
• Proficiency in logistics/ERP systems
• Strong administrative and organisational skills
• Excellent communication and customer service skills
• Strong problem-solving and coordination abilities
Knowledge:
• Export procedures and customs documentation
• International shipping regulations
• Freight forwarding and clearing processes
• Warehousing and distribution practices
• Basic pharmaceutical product knowledge (advantageous)
• International shipping regulations
• Freight forwarding and clearing processes
• Warehousing and distribution practices
• Basic pharmaceutical product knowledge (advantageous)
Personal Competencies:
• Ability to work under pressure and meet strict deadlines
• High level of accuracy and attention to detail
• Ability to work independently and as part of a team
• Strong interpersonal and stakeholder management skills
• High level of accuracy and attention to detail
• Ability to work independently and as part of a team
• Strong interpersonal and stakeholder management skills
Minimum requirements
Minimum Education/Qualification:
• Grade 12 / Matric certificate (essential).
• Relevant qualification in Logistics, Supply Chain, Imports & Exports, or Freight Forwarding.
• Relevant qualification in Logistics, Supply Chain, Imports & Exports, or Freight Forwarding.
Minimum Experience:
• Minimum 2–3 years’ experience in export coordination, logistics, or supply chain administration.
• Experience working with freight forwarders, clearing agents, and transport providers.
• Experience working with pharmaceutical manufacturers (advantageous).
• Valid driver’s licence (advantageous).
• Experience working with freight forwarders, clearing agents, and transport providers.
• Experience working with pharmaceutical manufacturers (advantageous).
• Valid driver’s licence (advantageous).
Application Process:
We regret that not all applicants will be interviewed. Should you not hear from us within 2 weeks after the closing date of the advert, please consider your application unsuccessful.
We are committed to the principles of Employment Equity.