Purpose

To efficiently execute and coordinate all office administration duties, communication and correspondence with stakeholders in order to provide the necessary support to the Managing Executive for Clicks Retailers SA whilst exercising tasks in a professional and confidential manner.

Job Objectives

• To effectively support the Managing Executive with diary and calender management
• To execute all arrangements in a manner enabling the efficient functioning of the office
• To act as the primary point of contact for both internal and external stakeholders intending to engage with the Managing Executive
• To ensure effective and professional lines of communication/correspondence with all stakeholders
• To ensure the safekeeping and confidentiality of all documents
• To provide comprehensive administrative support to Senior Executives to ensure the seamless functioning of operations
• To co-ordinate, book and arrange travel as and when required
• To coordinate meeting arrangements, minutes and minutes and ensure timeous follow up of all agreed to actions
• To coordinate the compilation of all monthly, quarterly and annual reports
• To prepare high quality MS Office documents (including PowerPoint, Word and Excel) as and when required.
• To provide excellent customer service at all times
• To provide general office administration on time and efficiently

Job Related Knowledge

• Knowledge of SAP and processing purchase orders
• Knowledge of on-line travel bookings
• Knowledge of effective diary management